Meeting minutes

Answer each question in plain words. The finished minutes write themselves as you go, and your work is saved on this device automatically.

Starting a new meeting?

About this meeting

Title of meeting

Date Location

Type of meeting What kind of meeting? Presiding officer The person running the meeting, usually the President. The list matches the type of meeting you chose. Presiding officer’s name and title

Call to Order

The exact time the meeting officially began, and who began it.

The meeting was called to order at by .

Their name and title

Check-In Reminder

Were members reminded to check in on the NCL app?

The minutes will say: Members were reminded to check in for today’s meeting on the NCL app.

The minutes will say: Members were not reminded to check in for today’s meeting.

Quorum

Were enough voting members in the room to make decisions official?

What counts as a quorum?

A quorum is the minimum number of voting members who must be present for the group to conduct official business such as adopting motions, approving budgets, and approving minutes. The quorum for a Board Meeting is 51% of members in person, and for Patroness and Ticktocker Meetings is 33% of members in person. Special circumstances require a different quorum, such as changing the bylaws, but this is atypical.

Was there a quorum at today’s meeting?

The minutes will say: A quorum was met at today’s meeting.

The minutes will say: A quorum was not met at today’s meeting.

Pledge of Allegiance

Was the Pledge of Allegiance recited?

The minutes will say: The Pledge of Allegiance was recited at today’s meeting.

This section will be left out of the minutes.

Inspirational Reading

Did someone share an inspirational reading?

This section will be left out of the minutes.

shared an inspirational reading at today’s meeting.

Approval of Previous Meeting Minutes

Were minutes from an earlier meeting presented for approval?

The minutes will say: There were no previous minutes to approve during today’s meeting.

Who presented the earlier minutes? Presenter’s name and title

Date of that earlier meeting Type of that earlier meeting

What kind of meeting was it?

Were any corrections noted?

The minutes will say: No corrections to the minutes were noted and the minutes were approved as presented.

The minutes will say: Corrections to the minutes were resolved and approved as corrected.

Guest Speaker

Did a guest speak at this meeting?

This section will be left out of the minutes.

Board Roundtable Reports

Did any board members give a report?

The minutes will say: There were no Board reports given at today’s meeting.

Check each board member who reported, then summarize what they said. Unchecked members are left out of the minutes.

Committee Chair Reports

Did any committees give a report?

The minutes will say: There were no committee reports today.

Check each committee that reported, then summarize what they shared. Unchecked committees are left out of the minutes.

Unfinished Business

Topics carried over from an earlier meeting and discussed again today.

Was there any unfinished business?

The minutes will say: There was no unfinished business to discuss today.

New Business

Topics brought up for the first time today. Use one box per topic.

Was there any new business?

The minutes will say: There was no new business to discuss today.

Announcements

Reminders, thank-yous, and upcoming dates. Nothing here needs a vote or follow-up.

Were there any announcements?

This section will be left out of the minutes.

Adjournment

The time the meeting officially ended, and who ended it.

There was no further business. The meeting was adjourned at by .

Their name and title

Respectfully Submitted

Did the Secretary write these minutes?

Who wrote today’s minutes? Their name and title

“Save as PDF” downloads the finished minutes as a PDF. Only the minutes are included, never the questions.